Digital room signage guarantees transparency and efficiency
The changing conference and meeting culture, in which meetings are convened more spontaneously and postponed more frequently, requires flexible and secure room reservation systems. An effective solution is digital signage, integrated into an electronic room signage system. The aim is to replace paper signs for conference centres, offices, meeting rooms or treatment rooms with digital displays. With the use of electronic shelf labels, this digital room management - known as Digital Signage - can be realized. The screens with e-paper technology allow a fully graphical representation of room occupancy, allowing seminar and conference rooms in offices or patient rooms in hospitals to be updated and managed at any time.
Digital signage primarily reduces the administrative workload, as employees can quickly and easily update the meeting room signage themselves: Staff no longer have to print out meeting room signs on paper, as the content on the displays can be controlled centrally and automatically via software - or even individually via their own calendar entries - with a single click. The digital room signage not only provides transparent information for customers, employees and visitors, but also enables flexible and fast reservation processes. Due to the integration into already used calendar and booking systems, such as Google Calendar or interface solutions or software such as Microsoft Exchange, digital signs can be easily networked and are very user-friendly.
- Up-to-date digital meeting room signage with central changes at the push of a button
- Clear digital screens with e-paper technology
- No multiple bookings / high administration costs by efficient use of space
- Direct interface to existing calendar management programs
- Signposts as a guide in large complexes
- Modern public image
- Offices / meeting rooms / conference rooms
- Hospitals / treatment rooms
- Educational establishments
- Traffic hubs: Airports /railway stations
- Reception areas
Digital signage solutions based on e-ink or e-paper are not only used at offices for room booking purposes, but also facilitate everyday processes: The proven electronic shelf labels technology simplifies orientation at transport hubs such as airports or railway stations through digital signs and, thanks to its uncomplicated installation, can also act as a guide in banks, hotels, medical facilities, petrol stations, public spaces and educational institutions. In hospitals, digital signage can be used as a signage solution to support the spatial planning of treatment and operating rooms, as well as bed occupancy.
Real-time digital room management helps companies in all industries eliminate the need to manually book meeting rooms and offices for jour fixes or halls for conferences in time-consuming reservation processes, which result in high administrative costs, unused meeting rooms or even multiple bookings. With digital room signage, employees can always see occupation times and durations on the digital screens.
Intelligent room and office management with ROOMZ
Whether in offices, at universities or in other public institutions - digital room management in real time helps to manage your own premises. With room booking no longer happening through inconvenient reservation processes across several platforms and paper, administrative costs are reduced, while resources and time are being saved.
Flexible and clear room management is not only essential for traditional working environments such as meeting rooms, offices, lecture halls or group workrooms, but also for modern workplace models such as co-working spaces or desk sharing. These innovative working environments in particular require a targeted and uncomplicated solution for room and office management. The intelligent system by ROOMZ works with sensors that recognize free workspaces and clearly map and display them in the system. This allows employees to be quickly assigned to the appropriate office or find free workspaces. If a meeting is cancelled at short notice, it can be cancelled either centrally or directly on the digital display. In addition, the intelligent sensors detect whether rooms are booked but not used. Once the system registers these so-called ghost meetings, it automatically updates the incorrectly booked room to show its availability.
Co-working is becoming more and more popular. Independent companies make their partly furnished areas available to employees in home offices, freelancers or start-ups to provide suitable premises such as conference rooms or workplaces. These individual rooms are usually rented and reserved.
Desk-sharing takes place within a company, often a start-up, that has smaller available spaces, as well as flexible employee management. With workers switching back and forth between working from home or at the office, workspace management is key for efficiency.
Digital signage in corporate design
In addition to the duration of room occupancy, electronic shelf labels can also display additional information, such as the name of the event or the user. Changes to door signs, for example due to a colleague moving to a new office, also require just one click. Since the electronic room signage system can be managed centrally through a software or calendar system via radio connection, available rooms that are labelled with digital door signs are used much more efficiently overall. The room booking system allows for new bookings or reservations to be displayed on the screens within seconds, so that all rooms are always correctly signposted.
The use of e-ink displays for room bookings and signage also offers the possibility of integrating your own corporate identity with individual layouts and the display of logos or images on the screens, ensuring a uniform appearance. Digital room signs, such as an event overview on a large-sized display in the foyer, leave a progressive and professional impression on visitors or customers.
Other fields of application
For digitising commerce, we offer industry-specific solutions for linking e-commerce, retail and customer programs
Electronic labelling for buck sheets, warehouse management, organization or to optimize ongoing processes with up-to-date information
Digital signage also has many uses in various events such as trade fairs or exhibitions. Labels can be used in large halls with changing contents