Digital room signage guarantees transparency and efficiency

The changing conference and meeting culture, in which meetings are convened more spontaneously and postponed more frequently, requires flexible and secure room reservation systems. An effective solution is digital signage, integrated into an electronic room signage system. The aim is to replace paper signs for conference centres, offices, meeting rooms or treatment rooms with digital displays. With the use of electronic shelf labels, this digital room management - known as Digital Signage - can be realized. The screens with e-paper technology allow a fully graphical representation of room occupancy, allowing seminar and conference rooms in offices or patient rooms in hospitals to be updated and managed at any time.

Digital signage primarily reduces the administrative workload, as employees can quickly and easily update the meeting room signage themselves: Staff no longer have to print out meeting room signs on paper, as the content on the displays can be controlled centrally and automatically via software - or even individually via their own calendar entries - with a single click. The digital room signage not only provides transparent information for customers, employees and visitors, but also enables flexible and fast reservation processes. Due to the integration into already used calendar and booking systems, such as Google Calendar or interface solutions or software such as Microsoft Exchange, digital signs can be easily networked and are very user-friendly.

Whether in offices, at universities or in other public institutions - digital room management in real time helps to manage your own premises. With room booking no longer happening through inconvenient reservation processes across several platforms and paper, administrative costs are reduced, while resources and time are being saved.

Flexible and clear room management is not only essential for traditional working environments such as meeting rooms, offices, lecture halls or group workrooms, but also for modern workplace models such as co-working spaces or desk sharing. These innovative working environments in particular require a targeted and uncomplicated solution for room and office management. The intelligent system by ROOMZ works with sensors that recognize free workspaces and clearly map and display them in the system. This allows employees to be quickly assigned to the appropriate office or find free workspaces. If a meeting is cancelled at short notice, it can be cancelled either centrally or directly on the digital display. In addition, the intelligent sensors detect whether rooms are booked but not used. Once the system registers these so-called ghost meetings, it automatically updates the incorrectly booked room to show its availability.